Tax Technologies and Solutions for the Trucking Industry

OTS Joins DISA Global Solutions, Inc.

OTS has joined DISA Global Solutions, Inc. as a wholly-owned subsidiary. DISA provides employee compliance solutions including drug and alcohol testing, background screening, occupational health screening, safety training and driver qualification management.

To read the entire press release, Click Here

Form 2290 2012-2013

You can now begin filing your FHVUT (Federal Heavy Vehicle Use Tax) 2290 renewal(s) for the 2012-2013 period.

The purpose of this form is to pay the tax due on highway motor vehicles used during the period with a taxable gross vehicle weight of 55,000 lbs or more. Credits can be taken for any vehicles that were sold/traded in, stolen, or destroyed during the 2011-2012 period and the tax was paid for these vehicles during this same period.

Electronic filing of this return is required for all fleets reporting 25 or more vehicles and is recommended for all fleets regardless of size.

If you wish to have OTS prepare and file this return on your behalf, please fill out the attached company profile and payment information worksheet (Click here) and email it to Eric Shriver at The payment information is for the payment of the tax to the IRS.

The cost for this service is $25 per application and $1 per vehicle.

2015 UCR Registration

Annual registration for the 2015 Unified Carrier Registration Agreement (UCRA) began on October 1st, 2014.

The 2015 UCR Registration Forms and Instructions are available on the national UCR Website.

The UCR program is a Federally-mandated, annual state-administered registration program that replaced Single State Registration. Motor carriers, motor private carriers, freight forwarders, leasing companies and brokers based in the United States, Canada, Mexico, or any other country that operate in interstate or international commerce in the United States must register under the UCR Program.

OTS becomes a member in the TCA

OTS is proud to announce our new membership in the Truckload Carriers Association. As a supporter of operational efficiency, industry awareness, public policy, recruitment and retention – OTS will participate in various TCA events and meetings throughout 2013. For more information, please visit

2012 List of Trade Shows

OTS will be exhibiting at the following trade shows during 2012. Stop by our booth to speak with us about Fuel Tax, Mileage Tracking, Hours of Service, Out of Route Reporting, Licensing and Permitting, and Tax Recovery Services.

McLeod Software Users’ Conference
Birmingham, AL – Sep 16-18 – The Sheraton Birmingham Convention Center
TMW Transforum 2012
Orlando, FL – Sep 23-26 – The Peabody Orlando Hotel in Orlando, Florida


Wireless Matrix and OTS Partner to Provide Prompt, Accurate Fleet Fuel Tax Reporting and Auditing

Integration of Wireless Matrix’s FleetOutlook with OTS’ IFTA Fuel Tax Compliance Software Ensures Fleet Managers Aren’t Overpaying on Taxes

HERNDON, VA & STOW, OH – (April 5, 2012) – Wireless Matrix Corporation (TSX: WRX), a leading provider of GPS fleet tracking services, today announced a partnership with OTS (Operating Tax Systems), a provider for fuel tax, safety compliance, licensing and permitting, tax recovery and consulting services to those in the trucking industry. The partnership enables more accurate and efficient fuel tax reporting and auditing for fleet managers by bringing together best-in-class GPS tracking and reporting services with innovative, web-based International Fuel Tax Agreement (IFTA) tax compliance software.

The combination of Wireless Matrix’s FleetOutlook® and OTS’ IFTA tax compliance software offers fleet managers a more manageable and less labor intensive approach to fuel tax reporting and contributes to the increased ROI offered by fleet telematics solutions. Combining GPS fleet tracking data with tax software can ensure private fleet operators do not overpay International Fuel Tax Agreement (IFTA) taxes through the use of automated processes. By uploading the miles driven in each state along with the fuel expenses for each vehicle into the software, accurate IFTA documentation can be made readily available.

“The potential behind telematics solutions is continually being expanded beyond traditional fleet tracking and routing solutions. The ability to integrate with other technologies and provide comprehensive solutions that make fleet management more efficient and effective is what our clients expect,” said Maria Izurieta, acting CEO of Wireless Matrix. “By partnering with OTS, we are able to enhance our customers existing ROI with fuel tax benefits while continuing to provide the innovative solutions they have come to expect.”

OTS’ solution seamlessly integrates with FleetOutlook allowing the capture of information directly, avoiding costly data re-entry. OTS’ 100% web-based reporting tool,™ complements FleetOutlook’s existing reporting features to provide over 60 management reports with unlimited customization. As a result of the partnership, fleets of all sizes are able to support various operational needs and receive real-time information to assist decision making and data management processes.

“We strive to offer our customers the most innovative, cutting-edge technology to provide prompt and accurate tax reporting and auditing,” said Melody Wood, national director of business development for OTS. “The ability to significantly reduce taxes and fees for fleets, however, comes down to visibility into their daily operations. Wireless Matrix’s FleetOutlook is the perfect tool to capture actionable intelligence from fleet operations and uniquely complements our tax reporting solutions.”

About OTS
OTS has both developed and harnessed tax and transportation management technology throughout the digital revolution to become the preeminent provider of web-based recovery, audit, reporting and compliance information for fleet operators and motor carriers throughout the U.S. and Canada. Nearly three out of four top North American trucking companies trust OTS to lead their paperless fuel-tax compliance, HOS driver log auditing, tax recovery and tax refund efforts. Operating Tax Specialists, Inc. was founded in 1990; Operating Tax Systems, LLC was founded in 2000. For more information, visit

About Wireless Matrix
Wireless Matrix Corporation (TSX: WRX) provides GPS fleet management software solutions for companies of all sizes to drive business metrics and improve real-time decision-making and field communication, thus enhancing overall business operations. The company’s award-winning SaaS platform, FleetOutlook®, is engineered to deliver critical real-time location intelligence to desktops and mobile devices using a fleet tracking web application with in-vehicle hardware GPS devices and wireless communications. FleetOutlook helps distribution, cable, utilities, rail, oil and gas, government, and a host of other field service companies increase their mobile workforce’s productivity, decrease operational costs, enhance customer service, and reduce safety-related incidents. FleetOutlook is an open, scalable platform designed for seamless integration with other applications, including workforce management and other back-office applications. Wireless Matrix is headquartered in Herndon, VA. For more information visit:

Highway Use Tax (HUT) Registration

All 21st series New York State highway use (HUT) and automotive fuel carrier (AFC) credentials / certificates of registration will expire on December 31, 2015.

The 22nd series renewal, which includes a decal for each vehicle, will begin October 1, 2015.

For more information regarding Highway Use Tax, click here

If you would like us to assist you in the filing of your 22nd series renewal, please contact Eric Shriver at 877-445-2058 ext 206.

OTS CIO/General Manager selected to IFTA ITAC

February 22, 2012 – Operating Tax Systems General Manager and CIO, Jim Sheets, has been selected to serve as a member of the IFTA Information Technology Advisory Committee. The ITAC has been established by the International Fuel Tax Association, Inc. (IFTA, Inc.) Board of Trustees (Board) to review information technology solutions proposed by IFTA, Inc. information technology (IT) staff. The ITAC will identify user needs and recommend IT proposals to the Board. It is anticipated that the ITAC will work to enhance information technology capabilities of the IFTA, Inc. and its stakeholders involved in the administration of IFTA.

“We are excited to have a member of our executive team represent OTS within the IFTA organization,” said Al Uritis, President and Co-Founder of OTS. “Jim’s resourcefulness will prove highly useful as the committee aims to improve IT functions for our industry.”

Jim is responsible for managing all aspects of OTS’ technology infrastructure. He joined OTS in 2001 and has been involved in the planning, design, and implementation of all hardware and software development. Jim currently works with prospects and clients to identify their technology needs and create data resources along with customization of OTS reporting capabilities.

“I’ve been applying IT Solutions to IFTA compliance issues for the past 11 years,” said Jim Sheets. “I look forward to utilizing my knowledge and understanding of both to help serve the committee, it’s members and the IFTA Board.”

Jim holds a BS in Business Administration with concentration in Information Technology from Kent State University. He resides in Stow, Ohio with his wife Elena and two children Ella and Jameson.

2012 UCR Registration

Annual registration for the 2012 Unified Carrier Registration Agreement (UCRA) began on October 1st, 2011. The UCR Board has recommended the states begin enforcement for 2012 UCR Registration on February 1, 2012.

The 2012 UCR Registration Forms and Instructions are available on the national UCR Website.

The UCR program is a Federally-mandated, annual state-administered registration program that replaced Single State Registration. Motor carriers, motor private carriers, freight forwarders, leasing companies and brokers based in the United States, Canada, Mexico, or any other country that operate in interstate or international commerce in the United States must register under the UCR Program.

HOS Final Rule Released

U.S. Transportation Secretary Ray LaHood today announced a final rule that employs the latest research in driver fatigue to make sure truck drivers can get the rest they need to operate safely when on the road. The new rule by the U.S. Department of Transportation’s Federal Motor Carrier Safety Administration (FMCSA) revises the hours-of-service (HOS) safety requirements for commercial truck drivers.

FMCSA’s new HOS final rule reduces by 12 hours the maximum number of hours a truck driver can work within a week. Under the old rule, truck drivers could work on average up to 82 hours within a seven-day period. The new HOS final rule limits a driver’s work week to 70 hours.

In addition, truck drivers cannot drive after working eight hours without first taking a break of at least 30 minutes. Drivers can take the 30-minute break whenever they need rest during the eight-hour window.

The final rule retains the current 11-hour daily driving limit. FMCSA will continue to conduct data analysis and research to further examine any risks associated with the 11 hours of driving time.

The rule requires truck drivers who maximize their weekly work hours to take at least two nights’ rest when their 24-hour body clock demands sleep the most – from 1:00 a.m. to 5:00 a.m. This rest requirement is part of the rule’s “34-hour restart” provision that allows drivers to restart the clock on their work week by taking at least 34 consecutive hours off-duty. The final rule allows drivers to use the restart provision only once during a seven-day period.

For full information about this rule, please visit FMCSA Website

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