home > services > fuel tax > paper-based

PAPERLESS Fuel Tax Solution   |   PAPER-BASED Fuel Tax Solution

Fuel Tax Reporting: Paper-based

OTS truly offers a one stop shop approach with its ability to work with multiple data formats; including paper.

Whether your fleet is strictly paper or a combination of electronic and paper data, OTS has a solution for you.

OTS employs our own locally-based data entry staff who's primary job is to key DTRs (Drivers Trip Records), cash fuel receipts and Massachusetts and New York Turnpike receipts.

OTS currently keys from various types of DTRs. Whether it is from a trip sheet, trip card or from the Driver's Daily Log, OTS will discuss which way is the most accurate way to report your fleet's miles. When supplied with a trip sheet or a trip card we will utilize the drivers recorded beginning and ending odometer readings along with the state line odometer readings. When utilizing the driver's daily log, OTS will record the driver's city and state information for origin, destination and stop points for each day traveled.

Once all records have been keyed, your personal tax accountant will run and review the following reports as part of their review process:

• Fuel Error conflict: Looks for fuel purchases that do not have corresponding trips
• Exception reports: Look for units with miles, but no fuel, units with fuel but no miles
  and units with MPGs outside of the acceptable range set between client and OTS
• State and Odometer Continuity: Identifies state and odometer continuity gaps usually
  the result of a missing trip record

Once all keyed records have been reviewed, clients monthly and/or quarterly tax returns will be prepared and sent to the client for review and signature. Upon completion OTS will enable the client to access over 25 fuel, mileage and tax reports via the web which is accessible 24/7.

Some of the reports that are available through the web are as follows:

• IFTA
• MPG Summary
• Summary of Miles and Fuel by Jurisdiction
• Trip Detail Reports
• Fuel Detail Reports
• Tax Settlements for Owner Operators

Contact OTS today to learn more about our full service fuel tax compliance solution.

[Back to Fuel tax overview page]